Introduction
Project management is such processes that help in going through planning, monitoring, implementing, and closing the project work and assist in achieving set goals and targets in a better manner. The key task of project administration is to reach the whole project purposes within the given timeframe. The report is based on evaluating and developing the project which is a plain structure of the office set by the project manager for the convenience of the employees and employers. The major drive of this project is to outline the plan, its benefits, and the role of the manager in an organization. Along with this, the growth of the project administration plan which helps them in reaching the desired goals. It is to assess the arrangement and administration of groups in the project surroundings. Also, report helps to degree and evaluates to regulate the project threat, change, quality, and configuration.
Define a project, its characteristics and the role of the project manager
The project is defined as development of plain office structure from the cubicle office structure. There are different problems occurs in the operations and functioning of the business. These are critical to the success of business in the successful transfer of development. The plan states the formation of the plain office from the existing cubicle formation which can solve the different issues that are being raised in the business.
There are different kinds of characteristics of a project which will enhance the performance of the business and help the employees in better connection with the administration and other senior employees. The employees and the administration will feel connected with the establishment of the new project (Kerzner, 2017). There will be no boundaries between employees and higher administration. The operations and functioning of the business will become smooth and flawless. The employees can directly come to the higher management when facing any issues or troubles in the business process. There will be fewer communication gaps between the employees, administration, management, and end-users. This will help in the growth and development of business processes and procedures. These are some of the characteristics of project which is being initialized.
The project executive is the head of project. The project supervisor performs different task and activities which comes under their duties and accountabilities about the project processes. There are different kinds of roles of the project manager which are needed to be performed by him for the positive conclusion of the assignment. The project executive wants to plan the activities and resources which are required. The project manager needs to organize and motivate the team which is working on the project of the plain office structure. The time management of the project require to be measured by project management. The process of cost estimation and emerging the financial plan for the assignment is the project manager’s role.
The customer satisfaction from the project being developed which is the employees in this project should be ensured by the project manager. In initiation of the project, there may be arising risk in the project administration should be analyzed and managed. The risks can be harmful to the project processing so they need to be analyzed at the early stages and this is the role or responsibility of project executive. If the early detection of the risks can be done in the project management, then it will be beneficial for project success (Meredith, et. al., 2017). There is also role of the project supervisor in which the development of the task is life monitored. Every step in the project is being completed in the surveillance of the project manager. This can minimize occurrences of the risks in the project. These are the major parts and accountabilities of the project executive in project management.
Justify the application of the theoretical frameworks and methodologies within a project environment
The project management practice is essential for instructing the principlesand procedures which help in maintaining the project requirements correctly. It is the set ofstandard project management processes, methods, tools, and templates that can be used to proposal, implement, and controller and close the project. The methodology is an effective method that is used to examine and analyze the administration project which its plain structure. This is used to evaluating and determines the data which is related to the new structure(Young, 2016). The available information can be derived from the right and accurate analysis by which the user analysis tool helps in developing the project in a better way. Thetheoretical framework is that structure that can hold the theory of the investigation. This willintroduce and describe the theory which isdescribed why the studyissues under the research exist. It helps in collecting the project’s small key points that are required for effectively developing the project. Thetheoreticalframework is used for collecting and gathering the interrelated concepts and models. This is important as it allows the reader to easily conceptualize the study in a wide manner. Therefore, the theoretical framework for the project examination should be incorporated with all the required information and necessary knowledge elements.
The main motive of the project methodology is to allow for controlling and monitoring the whole management procedure throughthe effective development of decision that is beneficial for the company new project. In this project, they are work for developing and infrastructure the plain design of the office that provides some benefits and convenience to the employees and employers in an improved way. Along with this, its main aim is to maintain the project management methodologies that are required for the activities and functions. In an organization, the methodologies assist project managers is to keep their track record and other important documentsrelated to their project in a safe manner(Martens, and Carvalho, 2017). Theydeliver a system of control which helps in identifying and analyzing what is working on the project and what requires interference. The balance and checks permit for tracking and governing the whole project function, which is essential for recording the projects moving and deliver the best value to the company growth and development of the expected structure of the project. In addition to this, methodologies help in resolving the various operational and planning issues and also help in making an accurate decision that provides welfare to the organization. The plain structured project is helpful for employees in which they can easily communicate with their colleagues and interact with them at long distances as well.
Critically evaluate the composition and management of teams in a project environment
Team alignment defines as the overall combination features among the individuals in the team, which is a unit of two or more persons who communicate independently to reach with common goals and objectives. It is mainly based on capabilities and abilities among individuals that contain the teams and they are working hard to reach set targets. Effective teamwork is playing a vital role in project performance(Fuller, et. al., 2017). The plain design of office structure is developed in the company in which a large number of team members are work properly and understand their leader’s points of view. The project managers are responsible for managing the team as well as project activities. The procedure for managing the project team is such activity that allows tracking the performance by using response, feedback, solving the strategic and functional problems, and also maintaining alterations. The change motive is to optimize project performance.
It is necessary for the project managers are to comprise their team according to the environment and also select such members who can deal with arising issues and problems. The company always focus on attracting their employees who can handle and manage all the business operation. Along with this, organizations that are changing their office structure are appointing the project manager who is performing the task to alter the cubical structure into the plain structure(Kerzner, 2018). It has been analyzed that the PM of the company is accountable for maintaining and operating the project activities and functions. It is significant for the supervisor is to compose the group to complete the work properly. All the work has been finished by such team members who are know-how to develop the plain structure which is appropriate for the requirement of employees within an organization. Team management is an important process that involves the most effective use of every team member in the project. The project will give its best outcome when every member will work hard in the way of achieving the common objectives towards the project goals(Kivilä, et. al., 2017). The task supervisor and project staff are included in the team. The assignment manager is responsible for the management and assigning the work to the team members for achieving the aims and purposes of the project. This should be managed in such a way to deliver the objectives and aims of the project.
Formulate a project management plan
A project administration plan is evidence that is approved and formal. This document of the assignment supervision plan defines the plan execution, project monitor, and project controlling in the project. This document shows the approach which is used by the plan team for delivering the assignment supervision scope of the project which is intended. There are various steps followed in the way of preparation of the project supervision design(Heagney, 2016). These steps help in the development and management of the assignment administration plan. There are different mechanisms present for the assignment running strategy. It is a assortment of reference line and secondary tactics which includes the following:
• Baselines for the agenda, scope, and charge of the project
• Administration policies for agenda, charge, scope, human resources, quality, risk, communications and procurement
• Necessity administration plan
• Alteration supervision plan
• Conformation managing plan
• Procedure development plan
These are the supplementary strategies and baselines which are used in the assignment supervision plan. The project of developing a plain office structure needs a task administration plan for the smooth completion of the project. The possibility, schedule, and cost of the project need to be prepared in the first baseline. This will define the scope of the project, structure to be scheduled, and the cost required for the development. Planning for the management of different areas is required like for the opportunity, timetable, price, excellence, human resources, infrastructures, possibility, and tracking down of the project. This planning will help in the management of these issues. The plan needs to be prepared for the requirements in the project like the raw material, chairs, and tables according to the cost estimation. The changes which need to be done from the previous project should be managed. The project team needs to prepare a configurations management plan for changing and adjusting the configurations of the wants and necessities of the assignment. The processes should be updated according to the requirement and ease of performing. Regarding this, the process improvement plan needs to be developed for the better processing of project management. This will help in the improvement of the processes that are elaborate in the achievement of the task according to the new technology and references (Fleming, and Koppelman, 2016). This is the whole project management plan development. This will involve in the project preparation of the plain office project.
Since the assignment administration strategy is a official certificate that helps in the management of the execution of the project processes then its approval is a must. The project executive, project promoter or the practical executives are responsible for the approval as they are the one who delivers the capitals for the task development. The project sponsor needs to follow up with the whole document before approving the plan. They need to consider the availability of resources, budget planning, and task force availability in the organization for the fruitful accomplishment of the assignment. After considering all the important factors in the way of successful project completion then only the approval is given to the project management plan.
Appraise measures to control and monitor project risk, quality, change and configuration
The risks in a project can be controlled and monitored with the help of risk response plans and updating evaluations ensures an effective response. The project for the development of plain office requires the monitoring and controlling of the risk for better performance. It is the accountability of the assignment team which is developing the project of plain office structure to look for the risk appearance and then make responsive plans for updating and evaluating the risks. These responses should be implemented on the project for mitigating the risks and also for controlling and managing the risk appearance in the project of plain office.
The controlling and managing the quality of the project is a process in which the quality activities evaluated and recorded for measuring the project performance and recommend changes if required. Under this process, the poor performance of the project team in project processes or deliverables are being identified and also actions taken to repair the process of the project (Turner, 2016). The assignment team desires to perform the best quality processes for controlling and managing the quality. The project of plain office structure also requires these controlling and managing in the processes of the task development.
In the development of the project, processes may derail from its focus which results in some changes in the project development. These changes appearing in the path of development of the project need to be controlled and monitored. These changes can influence the objectives and goals of project management. Project change plans need to be made for restricting the steps in the way towards changes according to the objectives of the project. The team members and project executive will be in charge of measuring the changes and control them through mitigation techniques and strategies. These strategies will help in the control and monitoring of the changes that appear in the project development.
The configurations of the project are defined as the proper and meaningful combination of various parts or modules. Healthy project progression is dependent on the configuration of the project. Thus the project configuration is required to be managed and controlled by the task manager and project team. The project supervisor needs to check the configurations of the project regularly for managing and controlling it. Plans for the configurations management and control should be made (Nicholas, and Steyn, 2017). These plans will help in the measures to control and display the configuration of the project which is essential for continuous progress in the path of project development.
Evaluate project success and failure and disseminate the key learning points from the delivery of the project
The success and failure of the project depend on various factors and measures that are taken in the development of the project. The success of the assignment can be distinct as the fulfilment of all the purposes and goals at the deliverables of the project. And if these objectives and goals are not being delivered then the project will be considered a failure. The project can be a success if the applications of theoreticoutlines and methodologies of the task are applied in the project for developing a plain office structure. The configuration and administration of groups in the task need to be done in such a way that the whole group will effort in the path of completion of the assignment for achieving its objectives. The project will be a success if the steps of project management will be followed in such a way that the requirements of the project will be completed by the objectives and goals of the project. If these measures are not followed then difficulties will arise in the delivery of the project which will be considered as a project failure.
There are different key opinions from the distribution of the project. The assignment of the development of plain office structure in the company assistances in the development of announcement levels between the workers of the company (Kerzner, 2019).
The communication will help in the enhancement of the performance as it will help in the understanding of working procedures with the administration and management team. The environment of the company will be more enthusiastic as there will be no boundaries between the employees which will enhance the friendly nature of the campus. The higher management and lower management will be more connected with this project which will aid in the deliverables of the assignment. The aims and objectives of the task are being fulfilled which will enhance the operations, functioning, and performance of the employees in an individual manner and also on an organizational level. The deliverables in the project not only help in the interior development of the organization’s performance but also on the exterior level in the way of globalization. The project will motivate the employees towards hard work for the growth and development of the company. This will not only benefit the organization but also spiritually benefit the employees, mentally and economically. These are the important knowledge arguments in the deliverables of project.
Conclusion
Based on the above-mentioned report, it can be analyzed that project administration is an effective process of managing and properly maintaining the structure of the company. This helps evaluate the project task and activities which fulfil the goals and targets. Along with this, it is essential for the assignment executive is to focus on maintaining the project of plain structured design of office which provides various benefits and advantages to the company. The theoretical framework helps in regulating the structure of the assignment that defines the set objectives. Also, the assignment team members work hard to develop the required project that achieved the expectations of staff members. The project management plan is that structure which assists in outlining the scope and delivers the work within an organization. This plan helps in interacting and communicating with the manager regarding the detailed information and also evaluates the process that the project will be undertaken. The project manager work on evaluating and measuring the project’s major risk, issues arise, control system, alterations, and configuration that are considered as important factors.
References
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